FitDiarySoftware for nutritionists: see what your clients eat between sessions
Your clients log meals in FitDiary by typing or dictating them in their own words. You see each client’s day with calories and macros already worked out against the targets you set, and you know early who needs you.
You only find out at the next session
Between two sessions your client is alone with the plan. You only hear what they remember.
“I wrote the plan in Word”
Every plan is typed up by hand in Word or Excel, portions and math included. Each change means starting over.
“I forgot to log it”
A paper food diary or a note on the phone lasts a few days. At the session you get a week retold from memory.
You hear about it too late
If a client went off plan on Tuesday, you find out a week or two later. A message on Wednesday would have helped more.
Counting it all again at night
Clients send you photos and notes, and you work out the calories and protein again, meal by meal.
Clients who drift away
Between sessions the client is on their own with the plan. Some give up after the first few weeks and don’t come back.
Why use software for nutritionists
The plan stays yours. What changes is how much you know about the client between sessions.
See what happens between sessions
The client’s food diary is there whenever you need it, on the days between appointments too. At the session you talk about what they actually ate.
Step in while it still helps
You see on Tuesday that a client went off plan and message them on Wednesday, while there is still time to turn the week around.
Less work by hand
Calories and macros are calculated from what the client logs. You read the day and decide what to change.
A reason for clients to keep going
A client who knows you see their diary has one more reason to log, and feels less alone between sessions.
How FitDiary helps: each client’s day, as they log it
This is FitDiary for nutritionists. The data in the previews is sample data.
The client’s food diary, as they write it
Clients type or dictate what they ate the way they would say it (“chicken soup and a slice of toast for lunch”). FitDiary works out the calories and macros, and the meal shows up on your side right away.
Your client list
For every client: today’s calories and protein against target, weight over the last 7 days and how many days they logged. Anyone who hasn’t logged for 3 days is flagged, so you can check in on time.
The last 7 days
How many days they were on target and where they went off it, without asking for screenshots.
Private notes
Your notes on each client, right next to their diary. The client never sees them.
Profile and targets
The client’s targets and where they come from: set by you or calculated by the app.
Clients without the app too
For clients who don’t use FitDiary, you keep their record: measurements, sessions, targets and notes.
Clients start with the targets you set
You don’t copy the plan into another app or explain to clients what to set up.
Send the link
Each client gets a personal invite link from you, with the calorie and macro targets you chose.
The client decides
A new client finds your targets already filled in when they create their account. Someone who already uses FitDiary sees what you suggest and decides whether to use it.
Access starts when they accept
The client gives you access in the app. From then on you see their food diary in FitDiary for nutritionists.
The data stays the client’s
Excel, a general CRM or nutrition software?
Each one handles a different part of the job. A general CRM helps with appointments and invoices. FitDiary covers what the client does between sessions.
| What you need | Excel or Word | General CRM (appointments, invoices, records) | FitDiary for nutritionists |
|---|---|---|---|
| The client’s food diary between sessions | Only if the client sends it | Usually not, you have your session notes | ✓Yes, as they log |
| Calories and macros worked out from what the client writes | You calculate them | Usually not | ✓Yes, from what they type or dictate |
| Targets sent straight to the client’s app | No, you send the file | Usually not | ✓Yes, through the personal invite link |
| Alerts when a client stops logging | No | Usually not | ✓Yes, for example “Hasn’t logged for 3 days” |
| Client consent to share their data | You handle it separately | Depends on the software | ✓The client gives and takes back access in the app |
| Scheduling and billing | By hand | ✓Yes, that’s what it’s for | No, keep them where they are now |
Questions about FitDiary for nutritionists
What is nutritionist software?
A program for keeping track of your clients: their details, appointments, session notes and sometimes invoices. It keeps you organized, but it usually doesn’t show what clients eat between sessions. For that you need their food diary, which FitDiary shows you as they fill it in.
Is FitDiary free for nutritionists?
Yes, the nutritionist account is free. The Free plan has limits on how many clients and invites you can have, and you see them in your account.
Is it only for nutritionists, or for dietitians and nutrition coaches too?
It works the same way for dietitians, nutritionists and nutrition coaches: anyone who sets calorie and macro targets for clients and wants to see how their days actually go.
Can I keep using Excel?
Yes. Your plans and files can stay where they are. FitDiary adds what Excel can’t give you: what the client eats every day, with calories and macros calculated.
Does FitDiary replace scheduling and billing?
No. FitDiary has no scheduling or billing. Keep using the calendar or practice software you have now.
Do I need to install anything?
No. FitDiary for nutritionists runs in your browser, on your computer. Clients can use the FitDiary app on their phone (iPhone or Android), or you keep their records yourself, without the app.
What does the client have to do?
If you work through the app, they install FitDiary, open the link you sent and accept access. Then they log what they eat by typing or dictating it the way they would say it, and the app works out the calories and macros. They don’t have to search for every food or weigh everything to the gram. If they don’t want an app, they don’t have to do anything: you keep their record.
What client data does the nutritionist see?
The daily food diary (meals, foods, calories and macros), weight, targets and profile. You don’t see the client’s chats with FitDiary.
How does client consent work?
Access starts only after the client accepts it in the app and stops as soon as they take it back, whenever they want. You only see the nutrition data you need between sessions.
Can I work with clients who already use FitDiary?
Yes. Send them the link. They see the targets you suggest and choose whether to use them or keep their own.